Privacy Policy

1. Introduction Pines Pass is a coordination tool for summer share houses — it helps a house manager and their crew organize weeks, room assignments, rent splits, meal plans, and communications in one place. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

2. Information We Collect

-Account information: When you register, we collect your name, email address, and profile picture. You can sign in using Apple, Google, Microsoft, Facebook, or an email and password.
-Contact information: You may add a phone number to your crew profile. We do not currently use phone numbers to send you messages, but you may provide one so your house manager can reach you outside the app if needed.
-House and crew details: The information you and your house manager enter to run the house — room assignments, arrival and departure times, dietary preferences, meal signups, shopping requests, week notes, and house announcements.
-Payment information: To split rent and track payments, the app stores payment amounts, due dates, and whether each payment has been marked complete. It may also store a Venmo handle or Zelle email address so crew members know where to send money. Pines Pass does not collect or process credit or debit card numbers.
-Photos and documents: Profile pictures, house and room photos, payment QR codes, and documents you or your house manager upload to the house's resource library.
-Device information: When you use the mobile app and enable notifications, we store a device push token so we can deliver notifications to your phone.

3. How We Use Your Information We use your information only to provide and improve Pines Pass:

-To authenticate you and secure your account.
-To show your schedule, assignments, payments, meals, and house information.
-To send you push notifications and emails — such as payment reminders, house announcements, and invitations — that you or your house manager have triggered.
-To help your house manager run the house across the season.

We do not use your personal information to build advertising profiles or sell it to anyone.

4. Push Notifications Pines Pass may send push notifications for payment reminders, house announcements, and other coordination messages. Push notifications are optional — the app will ask for your permission, and you can turn notifications off at any time in your device's settings.

5. Email Communications We may email you for invitations, payment reminders, house announcements, and account-related notices. You can't unsubscribe from essential account emails, but you can ask your house manager to stop sending non-essential announcements.

6. Zelle Payment Monitoring (Optional House Feature) For houses where the house manager has enabled Zelle monitoring, Pines Pass reads incoming payment notification emails sent to the house's designated Zelle email address and matches them to crew payment records. This feature only processes emails sent to the address the house manager has designated for receiving payments, and is used solely to confirm which payments have been received. It does not read your personal email. Only the house manager can enable this feature, and it applies only to the house's own payment address.

7. Data Sharing We do not sell, rent, or share your personal information with third parties for their own marketing purposes. We share information only with service providers who help us operate Pines Pass — such as authentication, email delivery, and cloud infrastructure — and only as necessary to provide the service. We may disclose information when required by law or to protect our rights.

8. Data Retention & Security We use secure infrastructure and industry-standard encryption to protect your data. We keep your information for as long as your account is active and your house is in use, and we remove or de-identify it when it's no longer needed. You can request deletion of your account and associated data at any time through the app's account settings.

9. Your Choices

You can edit or remove information from your crew profile at any time.
You can turn push notifications off in your device settings.
You can request that we delete your account and data.
You can ask your house manager to remove you from a house.

10. Children's Privacy Pines Pass is not directed at children under 13, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can delete it.

11. Changes to This Policy We may update this Privacy Policy from time to time. When we make material changes, we'll update the "Last updated" date at the top of this page.

12. Contact Us If you have questions about this Privacy Policy or your data, contact us at: brandon.azoulai@gmail.com